This hub contains all major communications about COVID–19 that directly affect the Saint Joseph Prep community. Content will be updated as the situation evolves.
- 08/21/20 : Fall Sports Update
- 07/24/20 : Upcoming Parent/Guardian Webinar
- 07/16/20 : Fall Sports Registration Update
- 07/10/20 : Reopening Plans for 2020-2021 Academic Year
- 06/16/20 : Commencement Update for Seniors & Their Parents
- 06/01/20 : Update for Week of June 1
- 05/21/20 : Update for Week of May 21
- 05/15/20 : Update to Seniors & Their Families Regarding Commencement
- 05/13/20 : Update for Week of May 13
- 05/06/20 : Update for Week of May 6
- 05/01/20 : Update for Week of May 1
- 04/24/20 : MIAA Update on Spring Sports Season
- 04/23/20 : Update Regarding Gov Baker’s Announcement
- 04/14/20 : Update for the Week of April 14
- 04/06/20 : Update for the Week of April 6
- 03/30/20 : MIAA Update on Start of Spring Season
- 03/30/20 : Update for the Week of March 30
- 03/25/20 : Update Regarding School Closure Extension
- 03/23/20 : Update for Week Two of Remote Learning
- 03/16/20 : MIAA Update on Spring Sports Season
- 03/16/20 : Update Regarding Coronavirus and Remote Learning
- 03/16/20 : Update for SJP International Students
- 03/13/20 : Communication About Temporarily Closing the School
- 03/13/20 : MIAA Spring Season Announcement
- 03/12/20 : Communication to SJP Community
- 03/04/20 : Initial Communication to Parents/Students
We hope that you are continuing to enjoy your summer. We wanted to take this opportunity to update you on the latest information we received this week from the MIAA regarding fall sports.
In accordance with MIAA directives, the start of try-outs and practices for fall sports, at all MIAA affiliated schools, can begin no earlier than Friday September 18.
For SJP student-athletes in all of our fall sports (soccer, cross-country, volleyball, and golf), this means that we will not be starting try-outs and/or practices on Monday, August 24, as we had hoped.
We will be in touch soon with more information on the times and locations of try-outs and practices.
In the meantime, if your son or daughter has not had an opportunity to sign-up yet for fall sports, they can still do so by going to the link below. The new deadline for registrations is Friday, September 4.
Thank you to all those who have already responded to our Parent Survey on the opening of school. If you have not had an opportunity to do so, please take a few minutes today to complete this survey. We are depending on your feedback, your voice, and your partnership as we move forward. As we continue to develop and refine our plans for September, we welcome your input, ideas and suggestions. Thank you in advance for completing the survey. For your convenience, here is a link to the PARENT/GUARDIAN survey: https://www.surveymonkey.com/r/sjp_parent_survey
As you can imagine, this summer continues to be a busy one here at SJP. Even before school finished up in June, a number of Task Forces were established to help us plan and prepare for the opening of school. These Task Forces have done an amazing amount of work in a short span of time and we are ready to begin the process of sharing some of our plans for the fall with you.
With that in mind, next Thursday, July 30 from 6:00-7:00 PM, we will host a Zoom Webinar for parents. An email will be sent early next week with the link.
Next Thursday will be the first in a series of communications we plan to have with parents and students over the next few weeks that will lay out our plans for the opening of school.
At next Thursday’s webinar, members of our Team will share with you an overview of the plans and procedures we have carefully developed to ensure a safe learning environment and further celebrate our vibrant community life. As always, the health and safety of our students and faculty remains our number one priority.
In the second half of the webinar, we will give an update on our academic plans. As we shared in our previous communication, we have followed DESE guidance and have created three reopening plans: In-Person/Face to Face, Hybrid, and Remote Learning. At our webinar, we will share information about the school schedule and what encompasses a Hybrid Learning model at SJP.
If you cannot attend next Thursday, the webinar will be recorded and made available to all on our website.
We hope that everyone is having a wonderful start to the summer and that your family is remaining safe and healthy.
Like so many other parts of life right now, we are not exactly sure what athletics at the High School level will look like in the fall, so we are trying to remain optimistic and treat the registration as we typically do. With this being said the sports we have traditionally offered, could change, and there is no guarantee that we will play varsity sports in the fall of 2020. We will be sending another communication out in August with the latest guidelines on return to fall sports.
Our first priority is always to make sure that we are keeping all student athletes and coaches safe and healthy. Secondly, our goal is to provide the very best athletic experience for your sons and daughters. We are sending out this registration to gauge how many athletes are interested in what specific sports teams. There will be a new normal around just about everything, including sports. Completing the registration process also gives us the necessary medical information needed, so if we do make a shift there will not be a wait time to be cleared by the school nurse.
Right now, I know everyone has questions, like when does the season start, what sports will play, where will practice be, what happens if we do not have traditional school. These are all things that I do not have answers to yet, but as soon as I do I will communicate with everyone that registers for athletics. I appreciate your understanding as we work through our plans for the fall.
The registration for all fall sports is currently open until the 17th of August at midnight. Please do not wait to register until the last day.
It is extremely helpful to coaches and support staff to register as soon as possible to make sure that we can process the registration and plan for the appropriate numbers for the first day of practice.
Here is the information on how to register.
FamilyID is a secure registration platform that provides you with an easy, user-friendly way to register for our programs, and helps us to be more administratively efficient and environmentally responsible. When you register through FamilyID, the system keeps track of your information in your FamilyID profile. You enter your information only once for each family member for multiple uses and multiple programs.
You must register for all Fall Athletics through this system and it will be open until 08/11/2019. The first day of practice for Fall sports is 08/22/2019, once you register expect more information from the coach about that specific team, later in August.
BEFORE YOU REGISTER:
You should have a copy of your current physical so you can upload it in the FamilyID system. YOU MUST UPLOAD YOUR CURRENT PHYSICAL.
INFORMATION NEEDED TO REGISTER:
It will be helpful to have the following information handy to allow for accurate completion of your online registration: Doctor information, Current Physical, Health Insurance Information, and Emergency Contact Information.
A parent/guardian should register by copying and pasting this link into your web browser:
Follow these steps:
1. To find your program, click on the link provided by the Organization above and select the registration form under the word Programs.
2. Next click on the green Register Now button and scroll, if necessary, to the Create Account/Log In green buttons. If this is your first time using FamilyID, click Create Account. Click Log In, if you already have a FamilyID account.
3. Create your secure FamilyID account by entering the account owner First and Last names (parent/guardian), E-mail address and password. Select I Agree to the FamilyID Terms of Service. Click Create Account.
4. You will receive an email with a link to activate your new account. (If you don’t see the email, check your E-mail filters (spam, junk, etc.).
5. Click on the link in your activation E-mail, which will log you in to FamilyID.com
6. Once in the registration form, complete the information requested. All fields with a red* are required to have an answer.
7. Click the Save & Continue button when your form is complete.
8. Review your registration summary
9. Click the green Submit button. After selecting ‘Submit’, the registration will be complete. You will receive a completion email from FamilyID confirming your registration.
At any time, you may log in at www.familyid.com to update your information and to check your registration(s).To view a completed registration, select the 'Registration' tab on the blue bar.
- If you need assistance with registration, contact Fam
ilyID at: email@example.com or by calling 1-888-800-5583 x1.
- Support is available 7 days per week and messages will be returned promptly.
You will receive an email to let you know when your registration is approved by our School Nurse.
If you have any questions please feel free to reach out to our Athletic Director.
Reopening Plans for the 2020-2021 Academic Year
At Saint Joseph Prep, the health and safety of our students, faculty, staff, and families are our top priority. The Department of Elementary and Secondary Education (DESE) has released its initial guidance on how we may reopen the school for the 2020-21 academic year. While we continue to develop our plans and anticipate additional guidance from the DESE, we would like to share a few updates regarding the opening of school in the fall.
Planning and Preparation: As we continue our planning process, we will be creating three plans for reopening: in-person, remote, and a hybrid model. Given the guidelines from the DESE we are hopeful that we will be able to open in person this fall. We do understand that some students may need to stay home due to a need for quarantining or other health concerns, and we will take that into consideration as we determine our three plans. In addition, we have several task forces working on reviewing all aspects of life at Saint Joseph Prep including: scheduling, transportation, food service, health and wellness, and community life. Our goal is to ensure the best experience possible for our students and their families under any of the three reopening plans.
Screening upon entry: Parents and Guardians will be required to screen the student daily at home prior to coming to school. Screening should include temperature checks and a series of questions that will be provided. If a student reports any of the symptoms they must stay home from school (NO EXCEPTIONS) and contact Ms. Shea, the School Nurse, as well as their health care provider. Students are not allowed to return to school without proper documentation. More info will follow. Faculty and staff will also be expected to follow the same guidelines.
Masks: Following the DESE guidelines, all adults and students will be required to wear a mask that covers their mouth and nose. Parents are required to provide masks for their children and should have multiple masks available at home. Ms. Shea will have extra masks available as needed. Masks should be properly fitted to cover the nose and mouth and have 3-ply protection. Both cloth and disposable masks are acceptable. No bandanas or neck gaiters are allowed because droplets go under or through those. Face shields do not replace masks or face coverings. Additional information will be provided about exceptions for health and safety reasons.
Personal Hygiene: Students and staff will be expected to wash and sanitize their hands frequently throughout the day. We are working to provide additional hand sanitizer stations throughout the school to make access easier for students as they travel between classes.
Making Space: The DESE is requiring that student desks are three to six feet apart. We are working on plans to determine how we can create spaces throughout the building to accommodate having in-person classes this fall.
The Nurse's Office: Ms. Shea will continue to be available throughout the day and will assist in monitoring the health of our students. In addition to the nurse's office, there will be a designated isolation room in case a student exhibits symptoms of COVID-19 while at school. We are currently working on plans to determine where this space will be.
We are encouraged and hopeful that we will be able to reopen in person, but will make decisions that keep our community safe. We will be in contact frequently throughout the summer with more information as our plans unfold. Additionally, please be on the lookout later in July for a parent survey that will help us better understand the needs of our community.
June 16, 2020
Dear Seniors and Families of Seniors:
First, thank you for your patience as we thoughtfully developed a plan which balanced our first priority—the safety of all—with the best way for us to celebrate the amazing accomplishments of our seniors! We have heard your concerns, listened to your suggestions, and sought input from many including the Departments of Health, the Mayor's Office, and our own Director of Health Services. Given all of this feedback, we are excited to share with you the final plan for Commencement 2020!
IT'S TIME FOR COMMENCEMENT 2020!
June 25, 2020
10:00 AM - Virtual Ceremony
3:00 PM - Diploma Distribution A-L
4:30 PM - Diploma Distribution M-Z
Virtual Ceremony: Available Online (link will be provided)
Diploma Distribution: The Saint Joseph Prep Parking Lot
Seniors and their families
(ONE standard passenger car per family for the LIVE ceremony)
HOW IT WILL WORK
- You'll drive to campus and enter from Cambridge Street at the second parking lot entrance to the Motherhouse. Please do not arrive earlier than 2:30 PM if your last name begins with A-L and 4:00 PM if your last name begins with M-Z. You will not be allowed into the parking lot if you arrive earlier than your assigned time.
- We will give you a placard for your windshield when you arrive and you will be directed from there. SJP staff will then work to get everyone parked. (Please be patient with us—this is a first for us, too!)
- Once in the parking lot, you'll need to turn off your engine. This means you'll likely need to have your windows down. We encourage you to wear masks in case your car is parked close to another car.
- Seniors will be called up in groups to graduate. More details will be offered during thevirtual rehearsal on Tuesday June 23 at 1:00 PM. A Zoom link will be sent out prior to the meeting.
- This event will be recorded and there will also be a Livestream you can share with extended family and friends. We'll email out this link early next week.
♦ IMPORTANT DETAILS & PRECAUTIONS ♦
We want to make sure everyone stays safe—and has a great time—so here are some important details, precautions, and things to remember:
- Wear a mask. (This is required for all attendees.)
- Place the parking placard given to you when you arrive on your windshield. Only one standard passenger vehicle per family. (This means no party buses or limos.)
- Remember there will be NO restrooms available and no one will be allowed inside the building.
- Make your car as festive as you would like, but see the "don't" column for restrictions.
- Get out of your car. We repeat: DO NOT GET OUT OF YOUR CAR. Only seniors can leave the car and only at their designated time. If anyone gets out of their car at any other point, we will need to immediately end the event.
- Put anything in or on your car that may obstruct the views of others.
This will be a truly memorable Commencement. We are excited to celebrate the Class of 2020. Our top priority is to keep everyone safe, and we need the support of our entire community to do so.
Thank you in advance for staying safe and for your patience.
And congratulations! This is going to be a special day for all!
Questions about procedures for the day? Please contact Ashley Altizer at firstname.lastname@example.org
We hope that all of you remain healthy as our state begins to reopen. Yesterday, we celebrated Pentecost Sunday on which Jesus went to the room where his disciples were locked away and said to them: “Peace be with you.” He then breathed the Holy Spirit of God into them. As we all witnessed the video of the horrific and heartbreaking death of George Floyd in the news this past week, let us pray for the Holy Spirit of God to comfort his family and friends, for our legal system to bring justice, and for our country to find peace.
A few updates from us:
- Our virtual STEAM Show will launch on our website on Wednesday, June 3.
- There will be a special Commencement video posted on Thursday, June 4 celebrating our Seniors on the original date of their Graduation. Administration, Faculty, and Staff will all offer a brief message of congratulations to the Class of 2020.
- A podcast premiere of War of the Worlds, performed by the Phoenix Players, will be released on Tuesday, June 9.
- The last day of classes for the 2019-2020 school year at SJP is Thursday, June 11.
- Commencement will take place on Thursday, June 25.
- Part 1: Virtual presentation of formal blessing and speeches.
- Part 2: Conferral of Diplomas: Beginning at 3:00 PM, there will be a ceremony in the SJP parking lot.
- We are working on our digital June mailing that will include the 2020 - 2021 school calendar along with uniform information, health forms, and rising senior information.
- Students continue to do an amazing job in all of their remote classes. We could not be more proud of the commitment and dedication they have demonstrated in their academic performance this Quarter. With just nine school days left, the finish line is in sight. As we always say here at SJP, educating our students is a team effort. Anything you can do at home to continue motivating your son/daughter to finish the marking period strong is very much appreciated.
As we finish up the last few weeks of this school year, who could have predicted the pandemic that we have been living through together? We have all felt grief around those taken to God by COVID-19 and endured the stay-at-home orders, the social distancing, the loss of freedoms and jobs, but we have also experienced the power of love, the resurgence of kindness, the generosity of spirit, and witnessed the very real sacrifices so many have made. Let us continue to look forward to the time we will see each other face to face. Until then, may you and your families experience peace and the Holy Spirit of God.
As we celebrate Ascension Thursday today, let us draw on some of the thoughts that Ms. Hughes shared with us in her Monday Morning Gathering reflection. When Jesus ascended into heaven, the Paraclete came to console and comfort his disciples. That same Spirit of God will never abandon us. God is still with us every single moment to console and comfort. And so, how do we comfort one another? What is the posture of our hearts toward the living God and in what ways can we spread love and not fear?
Two important updates and one reminder from us:
- As some of you may already know, Mrs. Ashley Altizer will be leaving Saint Joseph Prep at some point in the first semester of the 2020-2021 school year. Her husband, Lieutenant Andrew Altizer, will soon be promoted to Captain in the Air Force and is being re-stationed in the coming months. Although we do not know the date and location for their new station, we know that they are both excited to start a new chapter of their lives. Mrs. Altizer has been a tremendous servant leader to the SJP community. Over the years she has served in many capacities including Theology teacher, Campus Minister, Department Chair, coach and, most recently, as Assistant Head of School for Community Life. Mrs. Altizer has been a valued member of staff since the opening of our school in 2012. Needless to say, while we wish her well in the next chapter of her life, she will be sorely missed by all of us here at SJP.
- With that upcoming move in mind, a search committee was formed in early spring to find our next Assistant Head of School for Community Life. After careful consideration, and meeting with a small group of highly qualified individuals, we are extremely pleased to announce that Mrs. Carol Woolston has accepted the position. Mrs. Woolston will begin her new role on July 1. For the last five years, she has served the SJP community in a variety of roles including Alumni Director, Assistant Director of Advancement, and Academic Advisor. She has been enthusiastically engaged in the community, both inside and outside the school, and serves on the Boards of Director for both the Allston and Brighton Boards of Trade. Mrs. Woolston earned a BA in Psychology from Williams College and an MBA from Yale University School of Management. She brings broad management experience as well as a lifelong commitment to education. Please join us in congratulating her! A more formal announcement will go out to our wider SJP family next week.
- Monday, May 25 is Memorial Day. Since this is a federal holiday, there will be no classes. As we celebrate together this weekend, let us remember all those men and women who have died while serving in the US Military.
Please know that we continue to hold your family in our prayers. Stay healthy, stay safe, and stay connected.
Message that was sent to the Class of 2020 and their Parents/Guardians:
First and foremost, congratulations to each and every one of you for reaching this milestone. We are so proud of the class of 2020! It is difficult to put into words the challenges you have faced over the past few months and the losses you have felt about the last Senior events at SJP. However, this should be considered a celebratory time in your life and in the lives of your parents/guardians. Despite the campus closure for COVID-19 and social distancing, our goal is to make your Commencement a celebration to remember!
Since there is great uncertainty around the restrictions for social gatherings, we did not want to risk scheduling a late-summer ceremony that could get canceled. Therefore, after exploring every feasible option, we have come up with a two-part Commencement ceremony that will take place on Thursday, June 25.
Part I: National Anthem, Music Selection, Commencement Speaker, Graduate Speeches, and Individual Graduate Recognition
- This will be a recorded video to be aired at 10:00 AM on the SJP website.
- We are honored to announce Nancy Frates as our 2020 Commencement Speaker. Mrs. Frates is the mother of Pete Frates, who inspired the Ice Bucket Challenge.
Part II: Graduation Caravan/Drive-Thru
- On Thursday, June 25, starting at 3:00 PM until approximately 6:00 PM, we will hold a caravan/drive-thru style Commencement Ceremony. Graduates and their immediate families will travel, at staggered times, in alphabetical order, to SJP and enter from Cambridge Street. Faculty/Staff will line the driveway as an honor guard.
- Upon arrival, each student will exit the car, walk a red carpet to an outdoor stage, and receive her/his diploma from Ms. McCarvill and Mr. Ward.
- A Lifetouch photographer will take a picture of each graduate with his/her diploma, before the graduate returns to their family vehicle.
- Vehicles will exit after driving around the back of the Motherhouse. Expect to see Sisters of St. Joseph lining the exit route to offer their congratulations. Unfortunately, there will be no opportunity for congratulatory hugs, but there will be plenty of cheering! In compliance with social distancing best practices, family members must remain in their cars during the entire ceremony.
Please know there are still logistics to figure out and more celebratory details to add, but we wanted to get this information out to you as soon as we made our decision.
Also, keep an eye out for Ms. McCarvill and Mr. Ward in one of the SJP shuttles, as well as several faculty members, who will be delivering lawn signs, caps and gowns, and t-shirts to Seniors on Friday, May 22.
Seniors, as it was said to you in the beginning, and now at the end, you are known and loved!
Best wishes,Ms. Kathleen McCarvill and Mr. Gene Ward
Co-Heads of School
As we are reminded in last week’s gospel, Jesus is the way, the truth, and the life. It is through the gate of Christ that we meet God directly. How are you “meeting God” these days? What gateways lead you to what is good? This is an extraordinary time where we all pray that the sacrifices being made, the lives being lost, the kindnesses offered, and the graces that are given find a place in us. As Teilhard de Chardin, the Jesuit priest, reminds us: “Trust in the slow work of God.” Let us trust together as we continue on through the last weeks of this school year.
A few items from us:
- Although this reminder is probably not necessary, please note that there will be NO FINAL EXAMS at the end of this academic year.
- Please pray for all of the students who are in the midst of taking AP Tests.
- There will be a virtual STEAM Gallery in lieu of our annual STEAM Show. Stay tuned for details to follow.
- In honor of Memorial Day, May 25, there will be no classes held on that day. Let us remember those who fought for our freedom, the heroes who gave their lives to protect our country.
- Student Council Elections for School President, Vice President, Secretary, and Treasurer will take place in early September. These elections generally take place at the end of the school year, but due to these unusual times, we are hoping for in-school elections.
- Classes WILL be held on June 5. Traditionally, our school community has the day off after Commencement to prepare for final exams. Since there are no final exams this year, classes will be held on that date.
- The last Coffee and Comfort Parent Meeting is tonight at 6:00 PM. Ms. McCarvill and Mr. Ward will have now hosted meetings for all current parents. We look forward to meeting with the parents of incoming students within the next few weeks.
- We continue to pay close attention to the Governor’s updates regarding our return to school in the fall and are working on several options that align with other Catholic High Schools in the Archdiocese.
Please know that we continue to hold your family in our prayers. We especially pray for any members of our SJP family who have been touched by COVID-19. Stay healthy, stay safe, and stay connected.
Dear Parents, Guardians, and Students.
As last week’s gospel reminds us, we are continually led by our Good Shepherd. How important it is right now to feel we belong to something larger than ourselves, a flock, a community where we know each other’s voices and hear the voice of God coming from one another. Let us be open to listen and to learn all the things that God has to teach us in these virtual days. As the weeks wind on, know the gratitude deepens and the awe continues.
- This week, we will be hosting a Coffee and Comfort zoom meeting with parents/guardians of juniors (May 6) and sophomores (May 7). A link to the meetings was shared with parents/guardians on Monday. Both events are scheduled to start at 6:00PM. We plan to host a similar event for parents/guardians of freshmen next Wednesday, May 13. Keep an eye out for a zoom invite in your inbox next Monday.
- Gentle reminder that Q4 Interims for grades 9-11 are available today for review in Powerschool. Interims can be accessed by simply logging into PowerSchool. If you need assistance accessing PowerSchool, please contact Mr. Ware, Director of Educational Technology.
- Good luck to all our AP students as the AP Exams start on Monday, May 18.
- During these unusual times, we recognize the unique challenges that come with designing, administering, and preparing students to take semester exams remotely. Considering all of these factors, we have made the decision NOT to require students in grades 9-11 to take Final Exams in their subject areas. Instead, teachers will use this time to ensure students have mastered the skills and content from Q4. The final day of classes will remain, as scheduled, Thursday, June 11.
In order to accommodate removing the final exams, we plan to adjust Quarterly weightings as follows:
- Quarterly Grades (Q1, Q2, and Q3) will each be worth 25%
- Midterm Exam (E1) will remain at 10%
- Q4 will be worth 15%
With the change in weightings, we are confident that your son/daughter will not see any negative impact to his/her overall Y1 grade. In light of all the challenges that all our students are facing at this time, this decision will hopefully lessen any anxiety or additional pressure they are feeling and reward their extraordinary efforts in adjusting to remote learning. If you have questions or concerns about this information, please contact Mr. Poponyak, Assistant Head of School for Academics.
Dear Parents, Guardians, and Students.
We hope that your families had a restful April break. Last Sunday’s Gospel is a familiar one where the disciples are walking seven miles on the road to Emmaus mourning the loss of Jesus. As he walks with them, they are not certain of who he is. It is only after the breaking of the bread that they recognize him. As we continue on these uncharted waters, we too, feel the loss of not going back to school this academic year. But let us pray for one another that we receive the grace to recognize God all around us and become, even in small ways, transformed.
A few things to share:
- SJP offered some fun virtual activities that were well attended. Cross fit, yoga, baking, outreach letter writing, fun music, to name a few. There was such positive feedback that we have received requests to continue some of these offerings.
- We are resuming our Coffee and Comfort Series. A link will be sent to parents of the classes noted below on the day assigned.
- Grade 11: May 6 at 6pm
- Grade 10: May 7 at 6pm
- Grade 9: May 13 at 6pm
- Incoming Student Parent Meeting - TBD
- We would like to share some ways that we are celebrating our Seniors:
- Lawn signs have been ordered.
- Senior T-shirts are on their way.
- Seniors are being featured on social media; please check out our amazing Class of 2020 on Facebook, Instagram, and Twitter.
- A large sign is being created to be put on our gate or on our building with a sincere congratulations to the Class of 2020. Everyone traveling down Cambridge Street will see how proud we are of our seniors.
- The COVID-19 section of our website will be updated this weekend by Nurse Shea with the latest CDC recommendations. Please pay special attention to these updates.
- Just a gentle reminder that on Wednesday, May 6, Q4 Interims for grades 9-11 will be available for review. Although not a final grade for the Quarter, this “snapshot” will give you a sense of how your son/daughter is performing at this point in the Quarter. Parents/Guardians can access Interims by simply logging into their son’s/daughter’s PowerSchool. If you need assistance accessing PowerSchool, please contact Mr. Ware, Director of Educational Technology.
Please don’t hesitate to reach out to us at any time. We look forward to seeing you face to face in our Coffee and Comfort Zoom meetings. We remember anyone in your own families who have been impacted by COVID-19 and pray for their recovery. You remain in our thoughts and prayers as we continue our journey together through these uncharted times.
Spring Sports and Spring Tournaments Cancelled for the Remainder of 2019-2020 School Year
April 24, 2020
In accordance with Governor Charles Baker’s announcement Tuesday that Massachusetts schools will be closed to in person learning for the remainder of the school year, the Massachusetts Interscholastic Athletic Association (MIAA) regretfully has cancelled all spring sports and spring tournaments.
Today’s decision by the MIAA Board of Directors was difficult, disappointing, and one that was deferred for several weeks as Association staff, Association members from the Tournament Management Committee (TMC) and the Board worked aggressively to construct optional structures to save the opportunity for our MIAA 80,000 student-athletes to enjoy a spring season.
Despite this disheartening but unavoidable action, it is paramount to applaud our constituents, principals, athletic directors, coaches and student-athletes for their positive power of example and cooperation during this unprecedented crisis. The “life lessons” inherent in the games we play will be our resiliency to provide mental and physical strength to focus on the discipline and teamwork to make a difference in the challenging chapters in the Game of Life. #OneTeamOneMIAA
Dear SJP Families.
As you all know, Governor Baker made the announcement that all schools in Massachusetts will be closed for the rest of the academic year. Though we anticipated that this might happen, the reality doesn’t make it any easier. None of us knew that when we gathered on March 13 in Phoenix Hall that it would be the last time we would see each other this school year. There is sadness on many levels because we are truly a family and we genuinely miss each other. Yet we all know that this sacrifice is necessary in order to keep safe, and to ensure that COVID-19 does not spread any further. There are still many unknowns at this point. Have faith that we will be working through all the logistics and will continue to communicate with families on a frequent basis.
All of our hearts go out to our Seniors. We hold out the hope that sometime later in the summer arrangements can be made for a Prom and Commencement. For now, know that we are working on several ways to celebrate our Seniors in the days to come. We are excited to show our Seniors how important they are to us. We are also open to your suggestions. Seniors, we “got you.”
To all Grade levels, we are incredibly proud of and impressed by how you have transitioned to remote learning. Your teachers have not missed a beat and neither have you. Our common goal now is to continue the good work we have begun. As we journey this road together, know that you are far from alone. Your teachers, advisors, counselors, and all the staff at SJP are here for you. While difficult to appreciate now, the commitment, resilience, and old-fashioned stick-with-it-ness you show in the next few months will serve you well later in life. As your parents/guardians will attest, the most trying times in life often challenge each of us to be our best self and, in hindsight, can also be a time when we grow the most as individuals.
As always, our thoughts and prayers go out to you and your families.
Dear Parents, Guardians, and Students,
We hope that everyone enjoyed a very happy Easter. For those celebrating Passover, we, like you, continue to pray for a new beginning, a rebirth. Our thoughts and prayers continue to go out to all those who are dealing with healthcare concerns, feelings of loneliness and/or isolation, and all those who continue to serve our community. While these remain challenging times, we trust that better days are ahead.
A few reminders for this week:
- Saint Joseph Prep will honor April vacation. We continue to be impressed with the level of excellence, innovation, and hard work that has taken place in our remote classrooms, and our students and teachers deserve a break.
- During the April break, SJP will offer the following optional diversions: yoga, cross fit, creative writing, baking, a community service project, and live music. We will share with you the full schedule, along with descriptions, and links to each class by the end of the week.
- With just four school days until April vacation, we’d ask you to continue to check in with your scholar to ensure they’re on track with all their school work. As always, if you have any questions about assignments or grades, please reach out directly to the subject teacher.
- A reminder to Senior Parents that there will be a Comfort and Coffee Meeting on Wednesday, April 15 at 6:00PM. Parents will receive an invitation via Zoom.
- Comfort and Coffee Meetings for Grades 9, 10, and 11 will be announced after April vacation.
- For those who might be interested, CollegeBoard will be offering a webinar this Thursday, April 16 with pertinent information for parents/guardians of AP students regarding online testing. Register here for the April 16 parent webinar about the online AP exams.
It is our hope that April vacation will be a time to renew our spirits and rise to new life. Let us continue to pray for each other in the days ahead.
Dear Parents, Guardians, and Students,
As we begin Holy Week, we pray for the entire medical community, the doctors, nurses, healthcare workers, and anyone on the front lines who is serving those patients who have COVID-19. It is our hope that your families are remaining healthy and honoring the stay-at-home mandate that will contain this virus.
A few reminders for this week.
- Families of returning students will receive an email tomorrow, Tuesday, April 7, with information regarding the beginning of the 2020-21 school year.
- School will be in session on Holy Thursday, April 9.
- There will be a virtual Holy Thursday service at 2:00pm that will be led by students. Ms. Hughes will send out a Zoom link and password on Wednesday, April 8.
- There will be no classes on Good Friday, April 10, or Easter Monday, April 13.
- Saint Joseph Prep will honor April vacation since students and teachers have been working extremely hard. We encourage less screen time if possible.
- During April vacation, there will be optional recreational diversions offered by SJP, including yoga, fitness, and other shared activities. Stay tuned.
- Ms. McCarvill and Mr. Ward will offer Zoom Town Halls, beginning with Senior parents on Wednesday, April 15 at 6:00pm. Parents will receive an invitation via Zoom.
- Grade 9, 10, and 11 Town Halls will be announced after April vacation.
Students continue to do an excellent job with remote learning. With just seven more school days until a well-earned April vacation, anything you can do at home to encourage your student(s) to stay on top of their work would be wonderful. Remote learning truly is a partnership. As always, if you have any questions about assignments or grades, please reach out directly to the subject teacher.
As our community heads into Holy Week and Passover, we are reminded of the sacrifices and long held lessons that define this week. We have given up much more than we anticipated this lent—for the greater good. We are all changed in some way as we journey through this sacred time. May we never take for granted those we love and the ordinary blessings of our lives. Let us open ourselves to rolling the stones away and rising again. Please remember all those families who have been touched by COVID-19, that they may be comforted by the Risen Christ.
May you and your families have a blessed Easter.
March 30, 2020
The MIAA Board of Directors voted today, March 30, 2020, to amend the start of the 2020 spring sports season in light of recent mandates from Governor Baker and recommendations from governing health agencies. The updated start date for the 2020 spring season is May 4, 2020.
Additionally, the MIAA Board of Directors voted to have completion of regular season and tournament games by June 27, 2020 with consideration of June 28, 2020 for weather and facility needs.
Details regarding the structure of the spring season will be addressed by the Tournament Management Committee (TMC). An update will be provided and reviewed by the Board by April 9, 2020.
These decisions are based on available information and are made in the best interest of our student-athletes, schools and communities. These decisions will be revisited and adjusted as needed.
Thank you for your patience while dealing with this very fluid situation. Be well.
March 30, 2020
Dear Parents, Guardians, and Students,
It remains our deepest prayer that you and your families are staying healthy. As the weeks pass and we all deal with the uncertainty of our times, it is so important to keep our faith strong. In yesterday’s gospel, Jesus raised his good friend Lazarus from the dead. May we all believe in the power of God to “raise us up” in these moments of anxiety to be the best of who we are. Together, as an SJP family, we choose kindness and compassion to light the way in the darkness of these challenging circumstances.
Please know that we have received many emails from parents, grateful for our preparedness, the excellence of our teachers, the engagement of their children, and the strength of our loving community.
As always, we offer the latest updates for you:
- Quarter 4 began today, Monday, March 30 (Grades 9-11).
- Report cards for (Grades 9-11) will be distributed via email to parents and students the week of April 6.
- A vlog is being created for our next Phoenix Update capturing our students’ and faculty members’ experience with remote learning and their “stay at home” time.
- Ms. McCarvill and Mr. Ward will be scheduling Grade Level Town Hall meetings with parents. Stay tuned.
- A virtual Holy Thursday service will be offered to our SJP community on Thursday, April 9. Details to come.
- A Senior Capstone project will replace Senior Service. Seniors received an email about this today.
- There is discussion of holding virtual club meetings.
Also, Sr. Lee Hogan, the President of the Sisters of St. Joseph of Boston, asked us to pass on this message.
“The Sisters of St. Joseph want to express our gratitude for all the ways you are cooperating with safety measures, reaching out to one another and beyond, and stepping up where help is needed. During this unusual time, we’re also aware, as you are, that there is an abundance of goodness around us—neighbors connecting in creative ways, heroic efforts of those on the frontlines of health care and emergency response, our own staff throughout our ministries, and those in wider circles who are singing across balconies and offering free concerts. These resurrection moments remind us of the power of light and love in the dark times. Be assured that we, your sisters in leadership, hold you in our prayers, and are here if you need anything.”
Finally, today’s Globe article “For teenagers, sudden loss of everyday routines is keenly felt” struck a chord with us. Parents and guardians, stay close to what your sons/daughters are feeling these days and let us know the ways that we can support your families. Stay healthy and strong.
March 25, 2020
Dear Parents, Guardians, and Students:
This afternoon, Governor Baker announced that all schools in Massachusetts shall remain closed until May 4. As we all know, these are unprecedented times and the situation continues to be fluid. In an abundance of caution and care for the safety of our community, we will abide by the Governor’s decision. Therefore, Saint Joseph Prep will remain closed until Monday, May 4.
We are deeply grateful to our students, parents, and teachers for the seamless transition to remote learning. We have received very positive feedback. Staying connected in these challenging times is of utmost importance to us. The SJP family and our strong relationships remain at the heart of our mission. Educating your sons and daughters is now, as always, a partnership that we embrace together.
We encourage you to reach out to us with any questions or concerns that you may have. We are in this together and we will rise!
Stay healthy and be assured of our prayers.
March 23, 2020
Dear Parents, Guardians, and Students:
Our prayer is that your families remain safe and healthy during these challenging times. Although we are communicating and educating remotely these days, the bond that connects us as an SJP family remains strong. Every team at our School is working tirelessly to move us forward. Be confident that we will take care of each other and we will continue to rise—together.
Remote learning went live for students last Thursday, March 19. Teachers posted assignments on Google Classroom and met virtually with their students via Zoom. Our students logged in and were actively engaged in learning. We couldn't have asked for things to have gone any better. We have a wonderful team here at SJP and amazing teachers. All the feedback we have received from students and parents has been extremely positive due to the commitment, flexibility, and dedication of our teaching faculty.
In this first full week of remote learning, please anticipate the following communications will be sent to students and parents:
- Two items on Monday, and each Monday following:
- The SJP Community Gathering Prayer, including a faculty/staff reflection.
- A weekly update from Mr. Ward and Ms. McCarvill.
- A College and School Counseling Update. A Grade Level email will be sent out to each of the four grades following this communication. Topics will include information about SAT/ACT testing, AP Exams, as well as scheduling check-ins with counselors.
We are asking you to assist us with the following:
- Make sure that your son/daughter is ready for their first period class each day.
- Q3 ends on Friday, March 27th. We are asking that you keep your son/daughter focused on completing assignments and making up any missed work.
- Powerschool is the most up-to-date tool to check your scholar’s assignments and grades. If you have any questions about grades, reach out directly to the subject teacher.
- Moderating your student’s use of cell phones during class time will ensure greater academic success.
We will be in regular communication with you and your family. Please do not hesitate to reach out to us if there are questions or concerns. Your family remains in our prayers as we all navigate this unusual time together.
MIAA UPDATE ON SPRING SPORT SEASON
March 16, 2020
The MIAA Board of Directors voted today, March 16, 2020, to amend the start of the 2020 spring sports season in light of recent mandates from Governor Baker and recommendations from governing health agencies. The updated start date for the 2020 spring season is April 27, 2020.
Additionally, the MIAA Board of Directors voted to have completion of regular season and tournament games by June 20, 2020 with consideration of June 21, 2020 for weather and facility needs.
Details regarding the structure of the spring season will be addressed by the Tournament Management Committee (TMC). An update will be provided and reviewed by the Board by March 25, 2020.
These decisions are based on available information and are made in the best interest of our student-athletes, schools and communities. These decisions will be revisited and adjusted as needed.
Thank you for your patience while dealing with this very fluid situation. Be well.
March 16, 2020
Dear Parents, Guardians, and Students:
We hope you and your families are well. As we navigate through this unusual time together, you can count on us for consistent and clear communication.
We will continue to use our website to provide important updates and information regarding our response to the Coronavirus (COVID-19). As we shared in our previous communication, we remain as confident as we can be that there have been no reported cases of COVID-19 among our students or staff. Per Governor Baker’s recent mandate, Saint Joseph Prep will remain closed until Tuesday, April 7. This is a change from our original date of April 1. However, this date remains fluid subject to guidance from the Mass Department of Health, CDC, and State Authorities. Also, based on recommendations from these authorities, we request that all families refrain from traveling out-of-state or internationally until further notice. Please let us know if you have travel plans that cannot be avoided.
Please know that any decision we make at Saint Joseph Prep prioritizes the safety and well- being of our community. During this time, we remain committed to providing an excellent educational experience for all our students.
Online Class Begins Thursday, March 19
Online classes will commence at 8:00AM on Thursday, March 19, via Zoom and Google Classroom. Please access the link to our Remote Learning Protocol and Procedure information here. Families should inform Mr. Scott Poponyak (Assistant Head of School for Academics) if you have questions about remote learning. If you experience issues with technology, please contact Mr. Darol Ware (Director of Educational Technology). We ask all families to review the website regularly for updates and to share with us any travel plans. We also ask all families to notify Ms. Joanne Shea (School Nurse) if a family member has contracted the virus and/or they believe their student has been exposed to it.
As the frequency of our communication increases, please ensure that this email address is saved in your address book so it is not flagged as spam.
Again, thank you for your understanding and support. We continue to pray for you and your families.
March 16, 2020
Dear International students, families, and agents,
As we work together to support and navigate our International students through this situation with the Coronavirus, we want to reassure you that we are moving forward with a plan that has the students' best interests in mind.
In an effort to minimize the health risks to our community, we have advised all domestic and international students to refrain from out-of-state or international travel. We do not want to put any of our students at risk. Due to Federal Government mandates, travel to certain countries is prohibited. Because of these travel bans, any student who is or will be traveling to parts of Europe and Asia (including South Korea and China) will not be able to return to Saint Joseph Prep for the remainder of this academic year.
As of March 19, Saint Joseph Prep students will be transitioning to a remote learning platform. Students have received instruction on how this learning will work. More information on remote learning is available on our website.
We will keep regular communications with agents and host families to ensure the well being of our students. Should you have other questions or concerns, Mr. Chan can be reached via email or via WeChat at achan628.
Thank you for your understanding and patience as we work together to ensure the continued well being, learning, and development of our students.
Dear Members of the SJP Community,
As always, the health and well-being of the Saint Joseph Prep community is our top priority. At this point, it is important to be clear that we are as confident as we can be, that we do not have COVID-19 at SJP.
In view of the recommendations of leading health officials, and after thorough consideration of all contingencies, SJP has made the following proactive, preventive decision. In an abundance of caution and care for our community, we have decided to close the School until Wednesday, April 1. This includes all extracurricular activities. We will continue to depend upon the guidance of the Mass Department of Health and State officials.
For a few weeks, we have been meeting to create contingency plans for remote learning. Teachers have already begun the process of training in the use of Zoom, a video conferencing application, which will be our primary remote learning platform. This afternoon, students will download Zoom, and receive training on how to use it. For those students who are absent today, we will reach out to each of them and guide them through this process.
We will continue to be in direct communication with families. Please pay close attention to regular emails and website postings on our page dedicated to coronavirus information, as the frequency of our communication will likely increase as this process unfolds. In addition to updates to the FAQs section, we will establish a Resources section with offerings related to remote learning, as well as counseling and guidance.
If you have questions or concerns, please reach out directly to Mr. Ward or myself.
Our entire community remains in our thoughts and prayers.
On March 12, the Massachusetts Interscholastic Athletic Association (MIAA) elected to postpone the scheduled start of the spring sport season until March 30, therefore tryouts and practices for SJP sports will not commence next week as expected.
The following MIAA guidelines are in place during this delay:
- Out of season coaching is not allowed.
- Teams are not allowed to meet for captain's practices or other workouts during this time.
- The first competitions may not occur until the 11th calendar day after and including the first day of practice.
The MIAA will be revisiting this decision and the anticipated new start of the season as March 30 approaches.
March 12, 2020
Dear Members of the Saint Joseph Prep Community:
We write to provide an update on COVID-19 and SJP’s response to date. Please know that we will continue to monitor this situation, seek the latest information from the health care experts, and make the best decisions to ensure the safety of our students, families, faculty, and staff.
As of today (March 12), there continue to be no reported cases of the Coronavirus at Saint Joseph Prep. According to the most recently released information, Massachusetts thus far has six confirmed cases of COVID-19, and some 102 presumptive cases. As this situation remains fluid, we encourage you to visit the newly developed SJP Coronavirus Update webpage regularly for updated information.
Since our last email, we have taken additional steps to ensure the safety of people on our campus:
- We have cancelled the use of our facility by all outside groups.
- We are currently evaluating all upcoming SJP events for either postponement or cancellation. Currently, only the Robotics competition in Reading (March 13-14), the 10th Grade College Road workshop at BC (March 18), and the Kairos retreat in Vermont (March 27-29) have been cancelled.
- During all-school gatherings, Chapel, and masses, community members will refrain from holding hands during the Our Father and the sign of peace. This measure is in keeping with CDC guidelines and reflects recent dictates from the Archdiocese of Boston.
- For the week of March 16, all spring sports practices will be held on our campus. Practice and game situations will be reassessed after the first week of the season.
- Along with disinfectant wipes, every classroom is equipped with disinfectant spray bottles and paper towels.
- Additional hand sanitizer dispensers have been added throughout the building, including to the Gym, classrooms, and common areas. In addition, free standing sanitizer stations have been ordered and will be installed to serve the Student Entrance and Main Entrance.
- As has been the case for the last few weeks, teachers will continue to prompt students to utilize hand sanitizers as they enter and/or leave class.
- To add to our already large inventory, additional cleaning supplies have been ordered and are scheduled to arrive on Monday.
- Our cleaning service company has widened the use of a stronger disinfecting product to their nightly cleaning of the entire School. This product is primarily used to clean restrooms, but since first notice of the outbreak, we have expanded the use to include all touch points, door handles, table tops, counters, desk tops, and all restroom fixtures and floors. Their efforts will continue throughout the semester.
- Our dining hall staff have also come up with a contingency plan that will include minimizing exposure to shared food setup.
The Centers for Disease Control and Prevention (CDC) and the Massachusetts Department of Public Health (DPH) have been issuing guidelines regarding Coronavirus, and based on their recommendations, we call your attention to the FAQ section of our microsite.
SJP’s Emergency Preparedness Team is meeting regularly to monitor the quickly developing situation and to make decisions to safeguard the campus community.
Our intention at present is to continue operations as normal. Should the School decide to alter operations, we will immediately communicate these changes to the community. Obviously there is no singular approach that has been recommended by the CDC. We will continue to monitor the situation, and make appropriate decisions for Saint Joseph Prep based on advice from federal, state, and local authorities and the judgment of senior administrators.
Our Administration and Department Heads are actively meeting on the design and implementation of our remote learning environment. Should it become necessary to do so, we will share clear direction and guidelines that take into account the bigger picture impact of what school at home could look like in a quarantined environment.
Moving forward, all faculty will utilize the Google Classroom learning management program to post course materials for the remainder of the semester, and make use of other resources offered through our G Suite system. Operating on a Navy schedule, during the last block of the day tomorrow, we will be conducting a school-wide introduction to Zoom software which allows for video-conferencing for large or small groups.
We recognize that with Spring Break approaching, many may have travel plans. We are asking for open communication from anyone in our community who does travel to any areas of concern, and for a commitment to taking all necessary precautions during and upon return.
A Very Important Reminder:
As we continue to navigate the challenges of the COVID-19 outbreak as a community and work to keep our campus safe, we remain committed to our values of inclusion, respect, kindness, and care for each other.
If you have any questions or health concerns, you can reply to this email. Responses are being monitored by SJP administration and School Nurse Joanne Shea (her email is linked here if you prefer to email her directly).
March 4, 2020
In the wake of the growing national concern over the Coronavirus and its potential spread, we wanted to take a moment to address the issue and assure you, our students and families, that the School is taking every precaution to keep our community healthy.
Saint Joseph Prep will continue to follow the Centers for Disease Control (CDC) and the Massachusetts Department of Public Health guidelines for the prevention and management of Coronavirus. Information about symptoms, prevention, and treatment can be found on the CDC website. We also remain engaged with global, federal, state, and local health organizations in our continued effort to obtain the most current information on the virus and to understand and implement the most current recommendations.
To keep our campus as safe as possible, we are undertaking the following steps:
- Our Facilities Director and our contracted cleaning company will follow the CDC’s disinfecting guidelines.
- Teachers have cleaning and disinfecting products in their classrooms.
- Teachers and staff have been reminded of best practices for avoiding the spread of illness and continue to remind students to practice good hygiene.
For more information, please consult the following resources:
- Mass DPH - https://www.mass.gov/2019coronavirus
- CDC - https://www.cdc.gov/coronavirus/2019-ncov/index.ht...
We will communicate any additional updates and information with our families as the local situation continues to fluctuate and develop. If you have any further questions or concerns, please contact Joanne Shea, our SJP school nurse, at email@example.com.